Are you concerned about the security and privacy of your online activities? Then setting up a VPN (Virtual Private Network) is the way to go! With a VPN, you can encrypt your data, protect your online identity, and access restricted content. In this guide, we will walk you through the steps to set up a VPN and ensure a secure connection for your small business network.
Step 1: Line up key VPN components
To get started, gather the necessary VPN components – a VPN client, a VPN server, and a VPN router. The client connects you to servers worldwide, allowing your team to access your business network from anywhere, even when using public Wi-Fi networks. And to secure and encrypt all network traffic, you’ll need a VPN router, which is often built-in on many routers.
Step 2: Prep devices
Before setting up a VPN, it’s crucial to prepare your network system to avoid any potential conflicts or issues. Start by uninstalling any unnecessary VPN client software that might interfere with your setup. Remember, VPN clients should ideally work well together, but removing competing clients can prevent problems. Also, simplify your network configuration by unplugging unused devices, especially if your workers access online resources through different ways such as Wi-Fi, 4G modems, and wired connections.
Step 3: Download and install VPN clients
The simplest way to set up your VPN is by installing the clients offered by your VPN provider. While they may not have software for every platform, it’s recommended to install the clients they provide and ensure your VPN account operates correctly. Visit your VPN provider’s website and look for the “downloads” page. Additionally, download the apps for the mobile devices your team uses to secure connections from various devices.
Step 4: Find a setup tutorial
If your VPN provider doesn’t offer software for the devices your business uses, check their website for manual setup guides. You may find the documentation you need there. Alternatively, search for setup guides from other providers that use the same devices. For example, if your business uses Chromebooks, look for tutorials specifically tailored to these devices.
Step 5: Log in to the VPN
After installing the VPN client apps, enter your login information. Generally, the username and password will be the same as the ones used during sign-up. However, some companies may require a separate login for the VPN client itself. Once logged in, the VPN app usually connects you to the server nearest to your current location.
Step 6: Choose VPN protocols
VPN protocols determine how data is routed between your computer and the VPN server. Some protocols prioritize speed, while others focus on enhancing data privacy and security. Here are a few popular ones to consider:
- OpenVPN: An open-source protocol that’s rapidly becoming an industry standard. Its code is transparent, allowing you to view it.
- L2TP/IPSec: The Layer 2 Tunnel Protocol, bundled with IPSec, offers strong security protections and encrypts data packets.
- SSTP: Fully integrated with the Microsoft operating system, the Secure Socket Tunneling Protocol is a reliable option.
- PPTP: This older VPN protocol, the Point-to-Point Tunneling Protocol, is less commonly used nowadays due to faster and more secure alternatives.
Step 7: Troubleshoot
Usually, your VPN client should work right away. However, if you encounter any issues, try the following troubleshooting steps:
- Shut down and reopen the client, and reboot your device.
- Disconnect from any other VPN software running on your device.
- Check for software drivers in the settings page and reload them if necessary.
- Double-check your login credentials and read any welcome emails or quick-start guides from your provider.
- Switch servers or try connecting with different protocols if allowed by your VPN client.
- Temporarily disable any firewalls or security software that might disrupt VPN connections, but remember to reactivate them once connected.
Step 8: Fine-tune the connection
Once you have set up the basics, it’s time to optimize your VPN connection to fit your business’s needs. Consider the following improvements:
- Decide whether the VPN should run automatically when people start their devices. This is useful if most of your team works outside the office and requires constant VPN protection. However, if VPN usage is occasional, set it to launch only when needed to save network resources.
- Choose commonly used servers as favorites to save time searching for preferred servers.
- If available, enable the kill-switch feature to prevent data transmission when the VPN connection becomes disconnected.
Setting up a VPN for your small business network is a crucial step towards securing your data and protecting your online activities. By following these steps, you’ll ensure a safe and encrypted connection for your team, regardless of their location. Stay safe and enjoy the benefits of a VPN!
